Infection protection concept for the Containment of the Coronavirus SARS-CoV-2 at the University of Music FRANZ LISZT Weimar

Status: 25.01.2022
 

1. Objective | Foundation

The aim of the infection control strategy is to enable and largely maintain the university's services, teaching, studies, examinations and events during the ongoing SARS-CoV-2 pandemic.

This plan sets out organisational protection and hygiene measures to ensure the safety and health of all students, teachers and staff. It is based in particular on the following guidelines:


The regulations established here are valid until further notice and will be constantly reviewed and adapted according to the current situation.

All members and staff of the university are obligated to comply with the following protection and hygiene regulations. In addition to this, the best possible preservation of the health of all students, lecturers and employees requires a particularly high degree of organisational flexibility and responsibility in harmony with the individual's own responsibility and obligation to protect himself/herself and others.

All members, relatives and guests of the university are requested to inform themselves regularly and independently on the university's website about the detailed regulations regarding the conduct of service, teaching, study, examination and event operations.

On the homepage, the daily warning level of the early warning system (Frühwarnsystem) established in Thuringia is indicated for the city of Weimar and thus for the university.
 

2. Responsible Persons

The President of the University is responsible for the development, maintenance and submission of the infection protection strategy: Prof. Dr. Christoph Stölzl, praesident(at)hfm-weimar.de, Tel. 03643 | 555 115

In case of emergency, the President - represented by the Chancellor - in consultation with the responsible offices of the city of Weimar and/or the supervising ministry, will make decisions about measures to be taken or a possible university closure.

Additionally, the university will utilise its crisis team which, on the basis of the pandemic development and the corresponding legal requirements of the state and city, will take particular organisational measures to adequately maintain and conduct the university's operations. In addition to members of the university' s management, the university's crisis team includes:

  • Head of Academic and Student Affairs
  • Health Manager
  • Representative of the Staff Council
  • Press spokesperson
  • Member of the Student Council

The crisis team may also involve other university representatives in an advisory capacity. The crisis team can be contacted by email at krisenstab-hfm(at)hfm-weimar.de.

For practical safeguarding and monitoring of the regulations and measures laid down in this strategy, the university management shall appoint security teams to check compliance with the measures within the individual university buildings and, in this respect, shall also be entitled to deny access to persons. The orders of the security teams must therefore be followed.

The contact person for the security teams is:
Mr Alexander Becker: alexander.becker(at)hfm-weimar.de
In addition, the university may also commission external service providers to monitor and implement the safety and hygiene regulations.
 

3. General Infection Prevention Guidelines

The university buildings will remain closed to the public until further notice. Exceptions are possible but also dependant on the pandemic‘s situation as well as legal requirements. For such cases (e.g. university events, concerts, etc.), special hygiene and safety procedures are developed and announced.

In the university buildings and on the university grounds, a minimum distance of 1.50 m is to be maintained wherever possible and reasonable.
In all university buildings and insofar as compliance with the minimum distance is impossible or unreasonable, a medical mouth-nose covering must be worn on all traffic routes (stairs, corridors, lifts, etc.). A medically justified exemption from the mask requirement must be proven by a medical certificate upon request at any time.

In places where experience has shown that people gather (entrance areas, stairs, lifts, etc.), the appropriate safety distances must be observed (floor markings).

Furthermore, the other general infection protection guidelines ("cough and sneeze etiquette", hand hygiene, disinfection) continue to apply. Persons with recognisable symptoms of COVID-19 may not enter the university buildings.


It is mandatory to comply with the respective current regulations after entering Germany.
 

4. 3G Regulation

According to § 25 para. 1 of the Thuringian SARS-CoV-2 Infection Protection Measures Ordinance of 29.10.2021, the 3G regulation applies to in-person teaching and examinations, for internal and inter-university concerts, conferences and events, access to the libraries and canteens, participation in meetings of university committees as well as for the use of university premises provided for in the context of the fulfilment of university tasks. According to this regulation, only vaccinated, recovered or tested persons (3G) may participate or gain access to in-person events of any kind.

The university is obliged to check the proof of 3G at the very least in random samples. Checks are usually carried out by the security teams or by external service providers commissioned and authorised by the university management. They shall be carried out regularly, especially in events with more than 20 participants, and beyond that on a random basis without notice. If proof is not provided upon request, the person concerned shall be excluded from the event.

For a sensible implementation of the 3G regulation, a university-internal preliminary check of the proof of vaccination or recovery and the creation of a simple certificate confirming - without exact assignment - a 2G status is planned. The "2G certificate" is to be carried along instead of the specific proof and allows simplified access to all events at the university, where 3G applies, for the duration of one semester. The practical implementation of the "2G certificate" for students, teachers and members of the administration will be announced in target group-specific newsletters.  

Persons without valid 2G proof are required to provide proof of vaccination, recovery or a negative test on site, whereby the test must not be older than 24 hours. The university will make a supervised self-test available to all members and dependents free of charge at least twice a week at two of its own test centres (Fürstenhaus and hzh). The certificate to be issued in the event of a negative test result is only intended for use within the university.

In principle, the public test centres are to be used as proof of a negative test (https://stadt.weimar.de/aktuell/coronavirus/coronavirustests/). In addition, the university will make a supervised self-test available free of charge daily from Monday to Friday at two of its own test centres (Fürstenhaus and hzh) to at least all members and relatives entitled under § 25 Para. 2 ThürSARS-CoV-2-IfS-MaßnVO in the version of 21.01.2022.
The certificate to be issued in the event of a negative test result is only intended for use within the university.

5. Contact Tracing

To further contain the Corona pandemic, all members, relatives and guests of the university are required to participate in contact tracing. Due to the large number of possible encounters, it is a mandatory prerequisite for maintaining the university's operations in a largely normal setting.

All teachers and students are required to register their entry and exit from the university buildings/classrooms for contact tracing using QRONITON.

All employees with an office workstation in the university buildings have access to the buildings in which their offices are located.
If it is necessary to enter other buildings, the location, time period and contact persons must be documented individually and independently, insofar as contact tracing according to the room designation (e.g. for committee meetings) cannot be carried out via QRONITON.
This documentation must be kept for 4 weeks.

In the event that contact tracing is necessary, a request will be made by the chancellor.

Non-compliance with the contact documentation constitutes a breach of official duty. The university management reserves the right to take the necessary measures for the general operation of the university even in the case of non-compliance by individuals.
 

6. Room Use | Mobile Work

The maximum number of persons in the teaching rooms and classrooms (notice posted in each classroom) must be observed. The permissible number of people per room may vary according to the current warning level of the Thuringian Early Warning System (Frühwarnsystem) for the city of Weimar.

In offices where it is not possible to maintain the minimum distance of 1.5 m, despite measures taken to organize the workplace, alternative protective measures (e.g. use of free room capacities, utilisation of the working time frame) must be taken.

Furthermore, especially in such cases, office work can be carried out at home within the framework of the legal requirements and service agreements as well as after consultation with the respective supervisor.

The holding of consultations/ committee meetings is possible in appropriately large rooms and in compliance with the general infection control rules, in particular the minimum distance. If it is impossible or unreasonable to hold committee meetings in person or if personal discussion and, in particular, decision-making is not necessary, meetings shall be held by video or telephone conference to reduce contact. 

Specific regulations regarding practice, teaching and events are made separately and will be posted on the HfM website.
 

7. Sanitary Rooms and Hygiene Measures

For hand cleaning, skin-friendly liquid soap and disinfectants are provided in the sanitary rooms.

Wherever possible, cleaning intervals will be increased. Door handles and surfaces that are frequently touched are cleaned and disinfected more frequently.

Disinfection dispensers are located in the entrance areas of all university buildings.
 

8. Adjoining Rooms and Common Rooms

Common rooms, cafeterias etc. can only be used to a limited extent and are dependent on the current warning level.

In exceptional cases, these rooms are used for necessary official purposes (e.g. distribution of information material, distribution and performance of rapid tests, etc.) in order to be able to guarantee operational procedures while maintaining safe distances.

Staircases and corridors are to be used as traffic routes only. Lingering in these places is to be avoided.
 

9. Ventilation

Regular ventilation of the rooms must be carried out. It serves the safety of all, as it promotes air quality and counteracts the concentration of pathogens and aerosols in the room air. To this end, both in the offices, the meeting rooms and in the classrooms, sufficient ventilation shall be provided on a regular basis and in particular after each lesson.

Make sure that the windows are closed again, especially in the rooms where keyboard instruments are located.

Special instructions on ventilation and air-conditioning systems by the Federal Ministry of Labour and Social Affairs:
The risk of transmission via air-conditioning systems is to be classified as low overall. It is not advisable to switch off air-conditioning systems, as this can lead to an increase in the aerosol concentration in the room air and thus to an increase in the risk of infection.

 

10. Business Trips | Secondary employment

Business trips shall only be undertaken in justified cases. Any authorisation is also fundamentally dependent on a risk assessment of the destination (in relation to the risk at the home location). Business trips abroad to virus-variant areas and high-risk areas (according to RKI) are generally not approved or revoked if the destination is classified accordingly at the start of the trip and if a quarantine order is to be expected due to the 3G status of the traveller.

The approval of sideline activities shall be done in the same way as for business trips. Already (generally) approved sideline activities with reference to foreign countries shall be carried out in accordance with the business trip practice. 

 

11. Access for Persons not Affiliated with the University | Public Events

As a rule, persons who are not members or affiliates of the university are not granted access to the buildings. Exceptions apply to meetings with third parties that are necessary for business purposes, after making an appointment in suitable rooms.

The same applies to persons who have to enter the university as persons external to the university in connection with courses (e.g. trial school students etc.). The prerequisite for access to and participation in courses and examinations in these cases is prior proof by the person from outside the university of the existence of 3G (see point 4) as well as contact tracing via QRONITON (see point 5).

Exceptions also apply to cleaning and security services, craftsmen and suppliers of instruments, objects, materials, etc., which are usually by appointment.

The provisions on 3G and contact tracing (see points 4 and 5) apply accordingly to the holding of public events in closed rooms that are accessible free of charge or for a fee. If the application of an option model (2G or 3G+) is obligatory due to a state ordinance or general municipal decree, this will be determined individually depending on the type of event and notified in good time.   
 

12. Guidelines for Suspected Cases

If there is a justified suspicion of a Corona infection (presence of symptoms such as fever, cough, sore throat, disturbance of the sense of smell or taste, shortness of breath, cold), the affected persons should stay at home and immediately call a doctor or the public health department responsible for them for clarification. The instructions of the doctor or the public health department must be followed.

Persons with these symptoms of illness are to be asked to leave the university building immediately or to stay at home. Until the suspicion has been clarified by a doctor, it must be assumed that the person is unable to work/study. The university (supervisor or personnel department) must be informed immediately.

In the event of a confirmed infection, the university is required to identify the contact persons (employees, students and, if applicable, third parties) on the basis of the contact tracing system QRONOTON and to pass this information on to the public health department.
 

13. Psychological Stress caused by SARS-CoV-2

The SARS-CoV-2 pandemic threatens and unsettles all of us and causes great anxiety for many people. Other aspects to be considered with regard to psychological stress include possible conflictual disputes with colleagues and students, prolonged high work intensity in some areas, and the requirements of keeping one's distance and restricting contacts altogether.

We take these additional psychological stresses seriously, take them into account and - as far as it is possible for the university - take appropriate measures.

Contact: krisenstab-hfm(at)hfm-weimar.de
 

14. Briefing and Active Communication

All members and affiliates of the university are to be informed of the safety and hygiene measures laid down here, as well as the obligation to regularly check the university's website for possible changes. These regulations are posted in all buildings.
 

15. Protection of Particularly Vulnerable Persons / Risk Groups

Information and support for people with a higher risk of severe COVID-19 disease (e.g. with certain pre-existing conditions) can currently be obtained from the Robert Koch Institute (www.rki.de).

For persons who belong to a risk group or who live in a shared household with particularly vulnerable persons, special protective measures apply.
In particular, in consultation with the respective supervisor, employees in administration and technology should continue to have the option to work from home and in the area of teaching there should be no face-to-face lessons. In the educational arena, digital lessons are to be carried out in a suitable manner by or for this group. For any necessary urgent personal contacts with a person from the risk group, these must take place in a sufficiently large room.

A medical certificate must be presented stating that the person belongs to a risk group.
Individual regulations going beyond this are to be agreed upon with the chancellor.

Weimar, 25 January 2022

Prof. Dr. Christoph Stölzl
President